Tree of the Year 2020 - Terms and Conditions
Winning a Tree Care Award to celebrate and secure a better future for your tree.
Each winning Tree of the Year in England, Scotland and Wales will win, subject to the eligibility criteria below, a £1000 Tree Care Award aimed at protecting, supporting and celebrating a better future for your special tree.
Trees which are shortlisted for the award and are not successful in winning Tree of the Year for their country, will receive, subject to the eligibility criteria below, a £500 Tree Care Award.
A Tree Care Award could help cover the cost of necessary tree work such as:
- Tree surveys or professional management advice
- Tree work such as pruning, fencing, haloing, mulching for root protection and/or removal or management of competing vegetation
Or it could help prescribe a more prosperous future for your tree, e.g. by:
- Providing interpretive or educational materials, signage or digital information that generates support for the tree
- Enabling community engagement activities directly related to supporting and protecting the tree
In addition, at their discretion, The Woodland Trust will make a limited number of discretionary Arb Awards available to nominated trees that have the potential to benefit from professional Arboriculturist advice.
Competition terms and conditions
Please read these terms and conditions carefully before submitting your entry. Submission of an entry/nomination will be deemed to be an acceptance of these terms and conditions.
These Competition Terms and Conditions are subject to any other terms and conditions provided to you or to which you are referred at the time of entering the competition.
Should you have any doubt about these terms and conditions then please contact The Woodland Trust, Kempton Way, Grantham, Lincolnshire, NG31 6LL.
How to nominate a tree for an Award
- It is free to nominate a tree
- Your tree must be based in England, Scotland or Wales
- To enter you must complete the online entry form in full and be responsible for any costs of submitting your entry
- Although not a condition of entering the competition, we encourage nominees to submit a photograph of their nominated tree. During the period of the COVID-19 pandemic and the government restrictions on movement, we would advise that if you are with other people when taking the photograph that you maintain the recommended 6 foot social distancing rules and that you comply fully with any laws on unnecessary travel and other “lockdown” restrictions currently in place.
- You must also ensure you have the relevant consent and permissions of the landowner, where the tree is situated, prior to the taking of any photograph and submission of your nomination.
- In the event that your nominated tree wins a Tree Care Award, you must inform the Woodland Trust of how you intend to spend the award before 1 March 2021. The Woodland Trust can offer advice to winners on how the award might be spent to benefit the tree and the local community.
- You must be a UK resident aged 18 or over
- Entries are unlimited – you can nominate as many trees as you wish
- • Members of the Panel of Tree Experts deciding on the shortlisted trees, and their immediate families, are not eligible to nominate a tree
- All entries must be made directly by the person(s) nominating the tree and must be submitted electronically using the online entry form which can be found on The Woodland Trust website at www.woodlandtrust.org.uk
- Use of a false name or address will result in disqualification
- Incomplete or illegible entries will be invalid and deemed void
Start date and closing date
- Application for Nominations will open on the on 21 April 2020 and will close at noon on 29 June 2020. No responsibility is accepted for entries which are for any reason not received electronically by the close of the competition and no responsibility can be accepted for entries lost, damaged or affected by any technical fault or computer virus however occurring
Eligibility for a Tree Care Award
- To win the £1000 Tree Care Award, you must be the nominee(s) of the Tree of the Year that secures the largest number of public votes in each country.
- To win a £500 Tree Care Award, you must be the nominee(s) of a shortlisted tree which is placed either 2nd to 6th in England and 2nd or 3rd in Scotland and Wales in the public vote.
- There must be a named person responsible for administering the award and organising the tree works
- Any Award can only be paid into a UK bank account in the name of the nominee. It is the responsibility of the nominee to ensure that this is available. the Award can be paid into
- You must inform the Woodland Trust how you intend to spend the award by 1 March 2021. The Woodland Trust can advise and support the necessary works but reserve the right to refuse any plans which, in their opinion, would be detrimental to the health and welfare of the tree
- Any Award must be claimed by the nominee by noon on 1 March 2022 following which the Woodland Trust reserve the right, at their sole discretion, to withdraw the Award and award it to the next runner-up.
- You must have the written permission of the owner of the land on which the tree is growing for any proposed tree work or activities
- Failure to adhere to or satisfy these eligibility requirements will lead to forfeiture of the Tree Care Award
Eligibility for an Arb award
- To be eligible for an Arb Award, you must have nominated a tree to be Tree of the Year and have a named person responsible for receiving and acting upon a report recommending tree management options
- Arb awards are discretionary and will be allocated by Woodland Trust staff to a small number of trees which, in their sole discretion, have the potential to benefit from professional tree management advice
Shortlisted and winning trees
- Shortlisted trees from those nominated will be selected by a panel of tree experts including Woodland Trust staff. Their decision is final and no correspondence will be entered into concerning their decision
- Subject to there being sufficient numbers of trees nominated, the panel of tree experts will select a shortlist of 10 nominated trees situated in England and a shortlist of 6 nominated trees situated in each of Scotland and Wales. Where, in the opinion of the panel, there are insufficient numbers of trees of suitable merit nominated, the panel may add trees nominated in previous years to the shortlist.
- The shortlisted trees in Scotland, England and Wales will be subject to a public vote promoted on The Woodland Trust website by which members of the public can vote for their favourite tree. The tree with the most votes received in each country will be declared the Tree of the Year winner
- The Trees which are placed 2nd to 6th in the public vote within the England shortlist will each receive a £500 Tree Care Award
- The Trees which are placed 2nd and 3rd in the public vote within the Scotland and Wales shortlists will each receive a £500 Tree Care Award
- Reasonable efforts will be made to contact nominees of shortlisted trees by post, phone or email no later than 24 August 2020 (or, where necessary, at such later date at the Woodland Trust’s discretion). If nominees cannot be contacted, or are subsequently unable to comply with these Competition Terms and Conditions, the Woodland Trust reserves the right to offer the Tree Care Award to another entry and/or not to make an Award
- Failure by the nominee to respond to the offer of an Award and/or to comply with requests within a reasonable time may result in forfeiture of the Tree Care Award
Complying with a Tree Care Award
- Tree work/activity expenditure must not begin until written approval has been obtained from the landowner and a written Tree Care Award Offer has been made (and accepted) by the Woodland Trust
- Tree Care activities should meet the requirements of ‘BSI British standard 3998: Tree work recommendations’ and if it is a nationally important tree, the guidance set out in the handbook: “Ancient and other veteran trees further guidance on management”. (Editor David Lonsdale)
- Unless otherwise agreed Tree work/activities should be completed by 31 December 2021
- If requested by the Woodland Trust, a short report with photographs of tree work/activities should be provided to the Trust before 31 December 2021
- Subject to these Terms and Conditions, the winner(s) is (are) responsible for expenses and arrangements not specifically included in the prizes
- The Woodland Trust will collect and store the names and contact details of all nominees. The Woodland Trust will use this personal data for the following purposes:
- Managing the relationship between the nominees and the Woodland Trust in this Competition
- Communicating with nominees about all information regarding the Competition
- Communicating with nominees to answer their queries about the Competition
- Communicating with successful nominees and arranging the fulfilment of the award
- By submitting a nomination into this Competition, nominees shall be aware their personal data will be processed by the Woodland Trust in accordance with, and for the purposes set out in, these terms and conditions.
- Where a nominee has consented, the Woodland Trust may contact the nominee using the personal data collected to provide information about our work, activities, campaigns, goods, services or promotions that the Woodland Trust offers.
- The personal data of the nominee will not be transferred to any third party other than for the fulfilment of delivery of the Award.
- This competition is promoted by the Woodland Trust. The Woodland Trust is a charity registered in England and Wales (No. 294344) and in Scotland (No. SC038885). A non-profit making company limited by guarantee. Registered in England No. 1982873.our registered office is at Kempton Way, Grantham, Lincolnshire, NG31 6LL
- The winner(s) agree(s) to the disclosure of their name, county or region and country of residence and will co-operate with any other reasonable requests by the Woodland Trust relating to any post-winning publicity
- By entering the competition, you agree that the Woodland Trust is permitted to use any copyright in and to the entry submitted for any purpose, which may include publicity, marketing and promotional use and in any format whether now or revised in the future. The Woodland Trust may retain your competition entry indefinitely and may choose to display it on any of its websites in the future. Any future publication of your entry will be at the Woodland Trust’s sole and absolute discretion
- You confirm that your entry is your own original work, and does not infringe the rights of third parties, including copyright. The Woodland Trust will not be held liable and you will indemnify the Woodland Trust with regard to any claims, loss, damages and costs made by a third party which arise as a result of the content of your entry, or its use by the Woodland Trust
- We will acknowledge you wherever possible, but you agree that we are not obliged to do so. By submitting an entry, you agree that the Woodland Trust may use the material for any purpose and in any way it chooses, including, but not limited to, developing, manufacturing and marketing products. You also authorise the Woodland Trust to share your entry with any of its partners without requiring your prior consent
The Woodland Trust excludes all liability under these terms, in contract or tort (including negligence) for any loss, damage, costs and/or expenses, loss of profits, goodwill, consequential, indirect or special losses, howsoever caused, suffered or incurred in connection with the competition
- We reserve the right to vary these Terms and Conditions at any time. Any variations will be notified to you by email and/or by posting the variations on our website
- Unless varied by the Woodland Trust, these Competition Terms and Conditions constitute the entire agreement between you and the Woodland Trust concerning your entry to the Tree of the Year Competition
- If your contribution features other people who are recognisable you are responsible for ensuring you have their permission for the contribution to be treated according to the uses outlined
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