Tree of the Year 2017 terms and conditions

The winning Tree of the Year in each country will be awarded, subject to the eligibility criteria below, a £1000 Tree Care Award aimed at protecting, supporting and celebrating a better future for your special tree.

Trees that do not win but that are shortlisted and secure 1000 separate votes or more will receive, subject to the eligibility criteria below, a £500 Tree Care Award.

The Woodland Trust will also make a limited number of discretionary Arb Awards available to nominated trees that have the potential to benefit from professional Arboriculturist advice.

A Tree Care Award could help cover the cost of necessary tree work such as:

• tree surves or professional management advice

• tree work such as pruning, fencing, haloing, mulching for root protection and/or removal or management of competing vegetation

Or it could help prescribe a more prosperous future for your tree, e.g. by:

• providing interpretive or educational materials, signage or digital information that generates support for the tree

• enabling community engagement activities directly related to supporting and protecting the tree

Competition Terms and Conditions

Please read these terms and conditions carefully before submitting your vote.
These Competition Terms and Conditions are subject to any other terms and conditions provided to you or to which you are referred at the time of entering the competition. Should you have any doubt about these terms and conditions then please contact The Woodland Trust, Kempton Way, Grantham, Lincolnshire, NG31 6LL.

Entry requirements
• You must be a UK resident aged 18 or over

• You can only vote for one tree per country

• Employees of the Woodland Trust and their immediate families or persons connected with the competition and their immediate families, are not eligible to vote for a tree

• Votes must be submitted electronically using the online entry form

• Use of a false name or address will result in disqualification

• Entries that are incomplete or illegible will not be valid and deemed void

• All entries must be made directly by the person(s) voting for the tree

Start date and closing date
• The competition will open on the 11 September 2017

• The closing date and time for the competition is 11.59pm on 8 October 2017

• No responsibility is accepted for entries which are for any reason not received electronically by close of the competition and no responsibility can be accepted for entries lost, damaged or affected by any technical fault or computer virus or owing to anything outside of the reasonable control of the Trust.

Eligibility for a Tree Care Award
• To be eligible for a Tree Care Award, you must be either the nominee of the Tree of the Year that secures the largest number of votes in each country and/or the nominee of a short-listed tree that secures 1000 separate votes or more during the public voting phase of the competition (from 11 September to 8 October 2017)

• There must be a named person responsible for the award and organising tree works

• You must have a UK bank account the Award can be paid into

• You must inform the WT how you intend to spend the award by 30 March 2018

• You must have the written permission of the landowner for any proposed tree work or activities

• Failure to adhere to or satisfy these eligibility requirements will lead to forfeiture of the Tree Care Award

Eligibility for an Arb Award
• To be eligible for an Arb Award, you must have nominated a tree to be Tree of the Year and have a named person responsible for receiving a report recommending management options.

• Arb awards are discretionary and will be allocated by Woodland Trust staff to a small number of trees that have the potential to benefit from professional advice and landowners willing to act on that advice.

Shortlisted & Winning Trees
• Trees in Scotland, England, Wales and Northern Ireland will be subject to a public vote and the tree with the most votes in each country will be declared the winner.

• One Tree of the Year will be selected per country of the UK by a panel of experts including Trust staff. Their decision is final and no correspondence will be entered into concerning the decision.

Using a Tree Care Award
• Tree work/activity expenditure must not begin until written approval has been obtained from the landowner and a written Tree Care Award Offer has been made (and accepted) by the Woodland Trust

• Tree Care activities should meet the requirements of ‘BSI British standard 3998: Tree work recommendations’ and if it is a nationally important tree, the guidance set out in the handbook: Ancient and other veteran trees further guidance on management. 2013. Ed Lonsdale, D

• Tree work/activities should be completed by 1 December 2018

• A short report with photographs of tree work/activities should be provided to the Trust before 31 December 2018

• Subject to these Terms and Conditions, the winner(s) is (are) responsible for expenses and arrangements not specifically included in the prizes

Miscellaneous Rules
• This competition is promoted by the Woodland Trust. The Woodland Trust is a charity registered in England and Wales (No. 294344) and in Scotland (No. SC038885). A non-profit making company limited by guarantee. Registered in England No. 1982873.our registered office is at Kempton Way, Grantham, Lincolnshire, NG31 6LL

• By submitting your entry, you agree to grant the Woodland Trust a perpetual, royalty-free, non-exclusive, sub-licensable right and world-wide license to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, perform, display and exercise all copyright and publicity rights with respect to your entry, and/or to incorporate your entry in other works, in any media now known or later developed for the full term of any rights that may exist in your entry, and in accordance with privacy restrictions set out in the Woodland Trust’s Privacy Policy

• The winner(s) agree(s) to the disclosure of their name, county or region and country of residence and will co-operate with any other reasonable requests by the Woodland Trust relating to any post-winning publicity

• You confirm that your entry is your own original work, and does not infringe the rights of third parties, including copyright. The Woodland Trust will not be held liable and you will indemnify the Woodland Trust with regard to any claims, loss, damages and costs made by a third party which arise as a result of the content of your entry, or its use by the Woodland Trust

• We will acknowledge you wherever possible, but you agree that we are not obliged to do so. By submitting an entry, you agree that the Woodland Trust may use the material for any purpose and in any way it chooses, including, but not limited to, developing, manufacturing and marketing products.

• The Woodland Trust takes privacy very seriously, and we will only use your personal information in accordance with the terms of our Privacy Policy . By submitting a competition entry, you acknowledge and agree that you have read and accept the terms of our Privacy Policy and these Competition Terms and Conditions

• The Woodland Trust excludes all liability under these terms, in contract or tort (including negligence) for any loss, damage, costs and/or expenses, loss of profits, goodwill, consequential, indirect or special losses, howsoever caused, suffered or incurred in connection with the competition

• We reserve the right to vary these Terms and Conditions at any time. Any variations will be notified to you by email and/or by posting the variations to our website

• These Competition Terms and Conditions (as amended from time to time) constitute the entire agreement between you and the Woodland Trust concerning your entry to the Tree of the Year Competition
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