Tree of the Year 2017 terms and conditions

Please read these terms and conditions carefully before submitting your entry.

These Competition Terms and Conditions are subject to any other terms and conditions provided to you or to which you are referred at the time of entering the competition. Should you have any doubt about these terms and conditions then please contact The Woodland Trust, Kempton Way, Grantham, Lincolnshire, NG31 6LL.

How to nominate a tree

  • It is free to nominate a tree
  • Your tree must be based in the UK
  • To enter you must complete the online entry form in full and be responsible for any costs of submitting your entry
  • You must obtain the consent of the landowner where the tree is situated before submitting your nomination
  • In the event your nominated tree becomes eligible for a Tree Care Award , you must inform the WT how you intend to spend the award before 30 March 2018

Entry requirements

  • You must be a UK resident aged 18 or over
  • Entries are unlimited - you can nominate more than one tree
  • Employees of the Woodland Trust and their immediate families or persons connected with the competition and their immediate families, are not eligible to nominate a tree
  • Entries must be submitted electronically using the online entry form
  • Use of a false name or address will result in disqualification
  • Entries that are incomplete or illegible will not be valid and deemed void
  • All entries must be made directly by the person(s) nominating the tree

Start date and closing date

  • The competition will open on the 19 June 2017
  • The closing date and time for the competition is 11.59pm on 30 July 2017
  • No responsibility is accepted for entries which are for any reason not received electronically by close of the competition and no responsibility can be accepted for entries lost, damaged or affected by any technical fault or computer virus or owing to anything outside of the reasonable control of the Trust

Eligibility for a Tree Care Award

  • To be eligible for a Tree Care Award, you must be either the nominee of the Tree of the Year that secures the largest number of votes in each country and/or the nominee of a short-listed tree that secures 1000 separate votes or more during the public voting phase of the competition (from 11 September to 8 October 2017)
  • There must be a named person responsible for the award and organising tree works
  • You must have a UK bank account the Award can be paid into
  • You must inform the WT how you intend to spend the award by 30 March 2018
  • You must have the written permission of the landowner for any proposed tree work or activities
  • Failure to adhere to or satisfy these eligibility requirements will lead to forfeiture of the Tree Care Award

Eligibility for an Arb Award

  • To be eligible for an Arb Award, you must have nominated a tree to be Tree of the Year and have a named person responsible for receiving a report recommending management options
  • Arb awards are discretionary and will be allocated by Woodland Trust staff to a small number of trees that have the potential to benefit from professional advice and landowners willing to act on that advice

Shortlisted & Winning Trees

  • Shortlisted trees will be selected by a panel of tree experts including Trust staff. Their decision is final and no correspondence will be entered into concerning the decision
  • Subject to there being sufficient entries of quality, shortlisted trees in Scotland, England, Wales and Northern Ireland will be subject to a public vote and the tree with the most votes in each country will be declared the winner
  • Shortlisted tree nominees will be contacted and notified by post, phone or via email no later than 31 August 2017 or such later date at the Woodland Trust’s discretion. Those not shortlisted will be contacted via phone or email as soon as is reasonably practical
  • Reasonable efforts will be made to contact nominees of shortlisted trees. If nominees cannot be contacted, or are unable to comply with these Competition Terms and Conditions, the Woodland Trust reserves the right to offer the Tree Care Award to another entry and/or not to make an award
  • Failure to respond may result in forfeiture of the Tree Care Award

Securing a Tree Care Award

  • Tree work/activity expenditure must not begin until written approval has been obtained from the landowner and a written Tree Care Award Offer has been made (and accepted) by the Woodland Trust
  • Tree Care activities should meet the requirements of ‘BSI British standard 3998: Tree work recommendations’ and if it is a nationally important tree, the guidance set out in the handbook: Ancient and other veteran trees further guidance on management. 2013. Ed Lonsdale, D
  • Tree work/activities should be completed by December 2018
  • A short report with photographs of tree work/activities should be provided to the Trust before 31 December 2018
  • Subject to these Terms and Conditions, the winner(s) is (are) responsible for expenses and arrangements not specifically included in the prizes

Miscellaneous Rules

  • This competition is promoted by the Woodland Trust. The Woodland Trust is a charity registered in England and Wales (No. 294344) and in Scotland (No. SC038885). A non-profit making company limited by guarantee. Registered in England No. 1982873.our registered office is at Kempton Way, Grantham, Lincolnshire, NG31 6LL
  • By submitting your entry, you agree to grant the Woodland Trust a perpetual, royalty-free, non-exclusive, sub-licensable right and world-wide license to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, perform, display and exercise all copyright and publicity rights with respect to your entry, and/or to incorporate your entry in other works, in any media now known or later developed for the full term of any rights that may exist in your entry, and in accordance with privacy restrictions set out in the Woodland Trust’s Privacy Policy
  • The winner(s) agree(s) to the disclosure of their name, county or region and country of residence and will co-operate with any other reasonable requests by the Woodland Trust relating to any post-winning publicity
  • By entering the competition, you agree that the Woodland Trust is permitted to use any copyright in and to the entry submitted for any purpose, which may include publicity, marketing and promotional use and in any format whether now or revised in the future. The Woodland Trust may retain your competition entry indefinitely and may choose to display it on any of its websites in the future. Any future publication of your entry will be at the Woodland Trust’s sole and absolute discretion
  • You confirm that your entry is your own original work, and does not infringe the rights of third parties, including copyright. The Woodland Trust will not be held liable and you will indemnify the Woodland Trust with regard to any claims, loss, damages and costs made by a third party which arise as a result of the content of your entry, or its use by the Woodland Trust
  • We will acknowledge you wherever possible, but you agree that we are not obliged to do so. By submitting an entry, you agree that the Woodland Trust may use the material for any purpose and in any way it chooses, including, but not limited to, developing, manufacturing and marketing products. You also authorise the Woodland Trust to share your entry with any of its partners without requiring your prior consent
  • The Woodland Trust takes privacy very seriously, and we will only use your personal information in accordance with the terms of our Privacy Policy. By submitting a competition entry, you acknowledge and agree that you have read and accept the terms of our Privacy Policy and these Competition Terms and Conditions
  • The Woodland Trust excludes all liability under these terms, in contract or tort (including negligence) for any loss, damage, costs and/or expenses, loss of profits, goodwill, consequential, indirect or special losses, howsoever caused, suffered or incurred in connection with the competition
  • We reserve the right to vary these Terms and Conditions at any time. Any variations will be notified to you by email and/or by posting the variations to our website
  • These Competition Terms and Conditions (as amended from time to time) constitute the entire agreement between you and the Woodland Trust concerning your entry to the Tree of the Year Competition
  • By entering the competition, all entrants agree to be bound by these Competition Terms and Conditions
  • If your contribution features other people who are recognisable you are responsible for ensuring you have their permission for the contribution to be treated according to the uses outlined

Please note that on the form you are asked for your agreement that the Woodland Trust may stay in contact with you. We'd love to keep in touch with you so we can let you know more about our news, appeals, campaigns, events, products and how you can get involved.

By providing your contact details and ticking the box we will be able to contact you by email. This will overwrite any previous consent you have given, so please tick if you want to keep hearing from us. We will keep your details safe and never sell them. Our online privacy statement explains all.

You can change the way you hear from us at any time – just email supporters@woodlandtrust.org.uk or call 0330 333 3300.