Department: Woodland Operations
Salary: £12,000 - £14,000 (pro-rata)
Hours of work: 09.00 - 15.00 (4 days per week)
Closing date: 28 March 2010
Location: Grantham
Background:
Woodland Operations has a presence across the UK with teams in Scotland, Northern Ireland, Wales and England. With England being split into 5 out-posted teams. Primarily, employees work from home, meeting regularly with their managers and colleagues within the team and calling in at Central Office in Grantham from time to time. Communication is of paramount importance to ensure the smooth running of this “regional” structure; telephone and email are primary sources of contact, along with well developed IT based systems of recording and sharing information.
Purpose of role:
Based at Central Office in Grantham the post of Part Time Administrator which forms part of a small support team at Central Office will offer support across the whole spectrum of activity, including general woodland operations and initiatives such Woodland Creation. There will be day to day contact with home based colleagues, specifically, although not exclusively, those based in England and Wales. The post holder will capture and record data to inform management reporting, track project activity, deal with queries from members of the public and partner organisations and support telephone cover across the department.
Experience/Qualities Required:
- Administrative experience
- Numerate
- Strong verbal communication skills
- Excellent time management/prioritisation skills
- Attention to detail
- IT literate, including Microsoft Office
- Organisational skills
- Diary management
- Ability to work on own initiative and as part of a team
Key Duties:
- Booking of Conference Calls
- Organise accommodation for regional staff
- Archiving of documents both regional and internal
- Collect and distribute internal and external post
- Printing of address labels
- Use of IT eg mail merges and scanning
- Deal with telephone messages in a friendly and efficient manner logging on spreadsheet
- Format, print and laminate posters as requested
- Photocopy information for internal and regional staff as required
- Keep Press Cutting Files up to date
- Keep Job Opportunities File up to date
- Admin work for Farmed Estates a section within Operations
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